Conference and Events trainee

Hilton Barcelona
7 Jun 2018

Conference and Events trainee, Hilton Barcelona

At Hilton Barcelona we are looking students interested in the Conference and Events department.

The responsibilities will be:

• Qualify all leads CMTG/CONV/SMRF segments
• Yield all Request For Proposal received
• Check Availability in both Delphi and ONQ systems
• Send out proposals
• Scheduled Site Inspections
• Follow-up calls for all Pending/Option bookings to get confirmation
• Issue Contract
• Follow-up Tentative/Definitive bookings: contract signature, deposits, issue pro forma invoices, rooming list, events details (AV, menus, final numbers, timings, etc)
• Change status in Yield to Definitive
• Prepare SRP’s, routing instructions, billing address, issue function sheets and tour movements in ONQ PM and ONQ R&I
• Pre Con Meeting
• Meet and Greet daily
• Daily invoicing control (no shows, cancellations charges, revisions)
• Exit Interviews
• Issue HHonor points to event organizer

Conditions: The internship is unpaid but we offer different benefits: uniform and laundry, meals at the staff canteen, cross-training between departments and unlimited access to Hilton university platform

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