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Administrative Internship - Finance & IT, Hotel Arts 5* Barcelona

Spain
2 Apr 2020

Administrative Internship – Finance & IT, Hotel Arts 5* Barcelona

ADMINISTRATIVE INTERNSHIP – FINANCE & IT

The administrative internships are aimed at students of last year courses who want to do an internship at the Management level, assisting a hotel leader. Due to the transversal nature of the administrative departments, the students will interact with the different departments of the hotel, acquiring a global and a wide vision of the hotel business.

The administrative internships in the Finance & IT department include the performance of at least two positions among the following:
Account Receivable:

  • Preparation of the Daily Financial Reports
  • Daily payment control
  • Bank reconciliation
  • Control of commissions and bonds of Travel Agencies
  • Resolution of incidents with guests
  • Preparation of proforma invoices for future groups

Income Auditor:

  • Preparation of the Daily Financial Reports
  • Control of daily charges
  • Preparation of Revenue reports for the Finance Director
  • Preparation of daily reports for the Executive Offices
  • Control of the internal cashier
  • Control of internal adjustments, sales and promotions

Purchasing:

  • Prepare purchase orders
  • Prepare Daily Purchase Reports for the Finance Department
  • Inventory control
  • Reconciling Invoices and Purchase Notes
  • Negotiation with Suppliers
  • Prepare monthly closures
  • Controlling and monitoring the purchasing processes of all departments

IT (Information Technology):

  • Verification of guest incidents related to the IT department.
  • Request and “follow-up” of access identifiers to the network through Marriott International.
  • Delivery (documented) and verification of network access accounts.
  • Configuration and/or installation of applications (Outlook, Acrobat Writer, etc.) or patches.
  • Physical installation and changes in location of computers or other components (including reception, storage and delivery).
  • Hardware troubleshooting (PCs, Micros, Internet and telephone), notice to maintenance companies, “follow-up” and temporary resolution (change of equipment) or final.
  • Archive (user registrations/cancellations, orders/delivery, notes/invoices, price changes, programming changes, access control, etc.)
  • Deletion of computer data, printers, and obsolete phones.
  • Realization of Inventories and monitoring of the status of purchase orders with suppliers.

REQUIREMENTS:

  • Minimum of six months internship
  • Preferably previous operational experience in a luxury hotel
  • Intermediate level of Spanish
  • Advanced level of English
    WE WOULD BE DELIGHTED TO HAVE YOU IN OUR RITZ-CARLTON AND HOTEL ARTS FAMILY!!
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