Administrative Internship – Finance & IT, Hotel Arts 5* Barcelona

ADMINISTRATIVE INTERNSHIP – FINANCE & IT

The administrative internships are aimed at students of last year courses who want to do an internship at the Management level, assisting a hotel leader. Due to the transversal nature of the administrative departments, the students will interact with the different departments of the hotel, acquiring a global and a wide vision of the hotel business.

The administrative internships in the Finance & IT department include the performance of at least two positions among the following:
Account Receivable:

• Preparation of the Daily Financial Reports
• Daily payment control
• Bank reconciliation
• Control of commissions and bonds of Travel Agencies
• Resolution of incidents with guests
• Preparation of proforma invoices for future groups

Income Auditor:

• Preparation of the Daily Financial Reports
• Control of daily charges
• Preparation of Revenue reports for the Finance Director
• Preparation of daily reports for the Executive Offices
• Control of the internal cashier
• Control of internal adjustments, sales and promotions

Purchasing:

• Prepare purchase orders
• Prepare Daily Purchase Reports for the Finance Department
• Inventory control
• Reconciling Invoices and Purchase Notes
• Negotiation with Suppliers
• Prepare monthly closures
• Controlling and monitoring the purchasing processes of all departments

IT (Information Technology):

• Verification of guest incidents related to the IT department.
• Request and “follow-up” of access identifiers to the network through Marriott International.
• Delivery (documented) and verification of network access accounts.
• Configuration and/or installation of applications (Outlook, Acrobat Writer, etc.) or patches.
• Physical installation and changes in location of computers or other components (including reception, storage and delivery).
• Hardware troubleshooting (PCs, Micros, Internet and telephone), notice to maintenance companies, “follow-up” and temporary resolution (change of equipment) or final.
• Archive (user registrations/cancellations, orders/delivery, notes/invoices, price changes, programming changes, access control, etc.)
• Deletion of computer data, printers, and obsolete phones.
• Realization of Inventories and monitoring of the status of purchase orders with suppliers.

REQUIREMENTS:

• Minimum of six months internship
• Preferably previous operational experience in a luxury hotel
• Intermediate level of Spanish
• Advanced level of English
  WE WOULD BE DELIGHTED TO HAVE YOU IN OUR RITZ-CARLTON AND HOTEL ARTS FAMILY!!